TGC Facility Rental Policies
Thank you for considering The Gate Church for your facility rental needs! Whether you are an on-going part of our congregation or are looking for facility rentals in our local community, we are excited to serve you. At The Gate Church, we desire to engage, connect, and contribute to our local community by serving the needs of those God has entrusted to us as well as helping meet the facility needs of people or businesses in our local community. Through various activities, services, experiences, opportunities, and ministries we endeavor to connect people to purposeful living. As an active community of believers, we utilize our facilities for on-going ministry involvement daily while offering a safe place for family reunions, weddings, funerals, soccer practices, and a host of other activities. We offer a broad range of settings and locations both indoor and outdoor to accommodate the demand of our growing church and community.
Below, you will find our policy and guidelines. In order to best host all activities it is necessary to develop policies and guidelines concerning the use of all facilities and properties both “in-house” and “out-of-house.” Please review these below and ensure we are a good fit for you and your event. If you are an on-going ministry leader at The Gate Church this guide will serve as a compass to the expectations of facility use at The Gate Church. We look forward to serving you.
Policy Statements:
Without exception, ALL activities (be they a church ministry event or personal use) that are to occur MUST be scheduled on the church facility calendar maintained by the TGC Staff.
The Facility Rental Request form must be used for requesting a reservation for use of ALL location/s, room/s and outdoor space/s.
If there is a conflict in scheduling, or an attempt is made to use the facility at the same time as another scheduled activity, the reservation made first on the calendar will take precedence over the non-scheduled activity. Parties will be encouraged to schedule their event at another time. **Note: More than one activity is allowable at the church if there is no overlapping of the areas used. Example: An anniversary celebration in The Gate Cafe and a wedding rehearsal in the Main Sanctuary.
When multiple activities are scheduled at the church, common courtesy is expected from those involved. Noise levels must be kept to a point where they are not disruptive to other events occurring at the same time.
All requests will be given a list of locations and spaces that may be reserved and the fees associated with each space. A Gate Church Team Member reserves the right to adjust the rental fees when they deem it appropriate.
General clean up after the event is the responsibility of the person/party that makes the reservation. (Examples: All trash placed in the provided trash receptacles, all decorations removed and properly disposed of, as well as any and all miscellaneous items removed.) A cleaning fee is always included, unless otherwise agreed upon. The cleaning fee covers the detailed cleaning after events. (Examples: Cleaning restrooms, cleaning carpets, taking the trash out to the main dumpster, etc.) Our expectation is that all areas used will be left in the condition found either by the renter of the space, responsible staff member, responsible volunteer leader, or by a hired cleaning company of our choice. Any damages may be charged to the reserving party for repairs regardless of the fee assessment and payment options. If damage occurs during a routine ministry reservation the damage responsibility will be determined on an individual case basis.
The person/party that makes the reservation is responsible to ensure ALL exterior doors are checked and locked as well as to ensure ALL lights are turned off. Most often this means the person/party that makes the reservation will coordinate with the responsible staff member to ensure that this is done before leaving the property after the event.
The church schedule coordinator will make arrangements for access to the building requested. A staff member will be present at all facility rental events.
If disagreements should occur on scheduling or use of the facility, the schedule coordinator should be contacted immediately to resolve the situation. If it is found that activities are taking place without being on the calendar, the schedule coordinator will discuss the situation with the party/s as needed.
When planning a funeral or wedding with us, our Wedding policies and Funeral Policies will be sent to you by the scheduling coordinator. Please look over these policies before requesting your event. You can always contact our offices at 405-728-7700 for assistance.
Any questions concerning these policies should be addressed to the schedule coordinator directly by calling us at our church offices at 405-728-7700.
Realizing that the facilities of the church belong to the Lord and the membership of the local church are stewards of His church; it is everyone’s responsibility to treat these facilities and grounds with respect and work in agreement with the Standard of Faith-based Properties.
Facility Guidelines:
All trash must be placed in the provided trash receptacles. Please make sure the receptacle has a can liner bag inside before using. Please make sure to remove all decorations, remove all miscellaneous items specifically associated with your event, as well as ensure that you have left the facility in the same condition as it was found. All facility rental events have a cleaning fee included which covers the detailed cleaning after events such as cleaning the restrooms, cleaning the carpets, cleaning glass, etc (unless otherwise agreed upon).
If you are in need of a media package, tables, chairs, or other various items please request these at the time of your facility rental request as we may have these items available for rent. If you are renting but are not an on-going part of The Gate Church a fee for items will be added to your rental agreement. Please do not rearrange or change any furniture locations. Our facilities team desires to accommodate your needs as much as possible so please let us know if you desire adjustments to be made to an area so that we may discuss it further.
There should not be any food/beverage items left on the property. If any food/beverage items are left unauthorized a penalty will be added to your agreement.
All decorations must be removed immediately after your event.
Any dishes authorized for use should be washed and returned to the proper storage cabinet for all ministry reservations. Please do not leave any dishes in the sink. Any dish towels used should be put in the appropriate place for washing at a later time.
All appliances, countertops, and sinks should be free from food particles, free from clutter and cleaned. Floors must be swept in your reserved area.
Any broken equipment should be reported to the schedule coordinator immediately.
Guidelines for the use of kitchen supplies including paper products, coffee, etc. are as follows:
Church related events may use them as needed.
Community event – please provide your own supplies.
There will be no smoking, no use of alcoholic beverages, nor any profane threatening language tolerated on the property at any time. In the event that you are asked to stop in any of these categories and you do not adhere, you will be asked to leave the premises. We reserve the right to ask anyone at any time to leave The Gate Church campus regardless of the location or agreement.
Music will be allowed, however please remember we are a representation of Christ. In an effort to steward the atmosphere of our campus life, we request that music choice be one in accordance with the values and standard Christ himself identified for us and we live out in our Statement of Faith. All secular or culturally relevant music must be discussed with the schedule coordinator.
All events engaging children ages 0-18 must be properly chaperoned by an adult (ratio 1:10).